 SCHOOL CRISIS MANAGEMENT PLAN The recent, however unfortunate school tragedies have demonstrated the need to prepare for similar incidents. With increasing frequency, schools are realizing that the lack of planning may contribute to unnecessary injury or even the loss of life. A professionally prepared crisis management plan is an effective tool in helping to prepare for similar incidents as well as non-crime related crises. PLE Group’s Crisis Management Plan, custom designed for your school, is comprised of the following: PLE GROUP CMP TABLE OF CONTENTS I. Preface II. Introduction III. Threat Awareness IV. Response to Homeland Security Department Threat Level Change A. Red B. Orange C. Yellow D. Blue E. Green V. General Policies VI. Crisis Management Team A. School Specific Team B. District-wide Team VII. Crisis Team Responsibilities & Planning VIII. Crisis Communications
A. Emergency Responders B. Crisis Management Team C. Employees D. Parents E. Media F. Contractors/Vendors
IX. Irregular School Day Operations A. School Delay B. School Closing C. Early/Late Dismissals
X. Evacuation Plans A. Building Evacuation Plan B. Reverse Evacuation C. Off-Site Evacuation D. Parent/Student Reunification E. Shelter in Place F. Shelter in Place with Lockdown
XI. Lockdown Procedures A. Alerted by Announcement B. Situation Discovered-No Announcement C. Special Considerations
XII. Crisis Action Items XIII. Post Crisis Action Items
XIV. Reactions to Crisis Events A. Developmental Differences B. Symptoms of Post Traumatic Stress Disorder C. Suggestions for Reducing Post-Crisis Stress D. Classroom Discussion Guide
XV. Crisis Response Procedures-Criminal A. Assault 1. Physical Assault in Progress 2. Physical Assault-After 3. Verbal Assault in Progress B. Biological Threat 1. Biological Agent-Isolated Release 2. Biological Agent-Wide Area Release 3. Biological Agent Threat-Telephone 4. Biological Threat-Mail C. Bomb Threats 1. Bomb Threat-Telephone 2. Bomb Threat-Mail 3. Suspicious Object Found D. Bus Terrorism 1. Precautions 2. Protective Measures E. Child Abuse, Molestation, or Neglect F. Contraband Discovered G. Drug Abuse or Trafficking H. Hostage Situation 1. Detecting a Hostage Situation 2. If you become a Hostage I. Intruder/Suspicious Person in School J. Kidnapping/Abduction 1. Witness to Kidnapping 2.Kidnapping/Extortion-Telephone K. Riot Procedures L. Sexual Assault/Rape 1. In Progress 2. Post Assault M. Shooting 1. Active Assault 2. Shooting-Post Event 3. Drive-by Shooting
N. Student Disorder 1. Inside Building 2. Outside Building 3. At Athletic Event O. Threatening Phone Call P. Vandalism Q. Weapon(s)Discovered 1. On Person 2. Threatening Others with Weapon 3. Not on Person
XVI. Crisis Response Procedures-Death in School Environment A. Death or Suicide
XVII. Crisis Response Procedures-Environmental A. Air Contamination 1. Inside Building-Immediate Threat 2. Inside Building-No Immediate Threat 3. Outside Building B. Earthquake C. Flood 1. Flood Watch 2. Flood Warning D. Severe Weather E. Tornado 1. Warning Issued 2. Building Hit by Tornado 3. Bus Driver Sights Tornado F. Water Contamination
XVIII. Crisis Response Procedures-Man Made/Mechanical A. Explosion B. Fire C. Hazardous Material Emergencies 1. Inside the school 2. Outside the school 3. Asbestos Release D. Utility Emergencies 1. General Procedures 2. Gas Leak-Inside School Building 3. Gas Leak-Outside School Building 4. Power Outage 5. Power Lines Down
XIX. Crisis Response Procedures-Medical Emergencies A. Universal Precautions B. General Medical Emergency Procedures C. Drug Overdose D. Food Poisoning E. Infectious Diseases F. Poisoning G. Seizures 1. Epilepsy 2. Diabetes 3. Stings H. Suicide Attempt I. Suicide Threatened
XX. Crisis Response Procedures-Miscellaneous A. Accident (Minor) B. Airplane Crash 1. Into School Building 2. Near School Property C. Belligerent Parent D. Bus Accident E. Missing Student(s) 1. Elementary/Middle School Student 2. High School Student(s) 3. Missing Between Home and School 4. Missing Between School and Home F. Sexual Predator Notification G. Sit-In by Students H. Suspicious Vehicle I. Walkout by Students
XXI. Crisis Response Procedures-Terrorism A. Biological Attack B. Chemical Attack C. Nuclear Attack/Fallout D. Radiological Attack E. School Under Siege 1. Evacuation Option 2. Lockdown Option XXII. Criminal Event Reference MaterialA. Bomb Search Procedures and Safety Precautions B. Mail bomb Identification and Precautions C. Drugs and Alcohol-Signs of Abuse D. Kidnapping -Preventative and Preparation E. Sex Offender Notification
XXIII. Death Event Reference Material A. Death of a Student or Staff Member-Overview B. Dealing With a Death in the School Family C. Contacting the Family D. School Action Plan E. Faculty Responsibilities F. Counseling Responsibilities G. Administrative Responsibilities H. Responding to the Media and Community I. Memorial Services and Special Activities J. Some Things That Are Often Overlooked K. Administrative Checklist for Dealing with a Death in the School Family L. Responding to the Loss-General Things Principals Can Do M. Acknowledging the Loss N. Crisis Counseling on Suicide or Other Sudden Deaths O. Tips To Remember when Dealing With Death P. Possible Classroom Activities Q. Counseling Children on Death and Dying R. Guidelines for Counseling and Assessing Suicide Risk S. Do’s and Don’ts when Dealing With a Student Loss T. Signs of Post-Traumatic Behavior U. Considerations for Children Experiencing Trauma V. The Theory of Grief
XXIV. Environmental Event Reference MaterialA. Asbestos ReleaseB. Earthquake PreparednessC. Flooding PreparednessD. Snowstorms E. Tornado/Severe Storms
XXV. Medical Event Reference Material A. Healthful School Environment
XXVI. Miscellaneous Reference Material A. Building Destruction B. Building Inspection C. Building Precautions D. Student Walkout E. Visitor’s Procedure
XXVII. Suicide Event Reference Material A. Suicide Threat Preparation B. Reaching Out-Warning Signs C. Reducing Suicidal Risk
XXVIII. Sample Letters A. Bomb Threat Letter B. Student Bomb Threat C. Bomb Threat on BusD. Anthrax Threat Letter E. Threatening Picture F. Student Threat to Student G. Student Threat to School/TeacherH. Verbal Threat I. Written Threat J. Weapon ThreatK. Student Gun/Knife Threat L. Toy Gun Threat M. Potential Gun ThreatN. Student Written Shooting Threat O. Unknown Odor P. Adult Video Q. Student Announcement-Death of Student or Staff Member R. Protocol for Handling Telephone Inquiries S. Initial Letter to Announce the Death T. Death Follow-up U. Death Follow-up Part II V. Letter to Staff Regarding Suicide W. Recovering from Illness-Staff Member
XXIX. Appendices
A.Templates & Forms 1. External Contact List Template 2. Employee Contact List Template 3. Crisis Management Team Member Temp. 4. Off Site Evacuation Center Template 5. Media Relations Center Template 6. Transportation Plan Template 7. Emergency Shut Off Location Template 8. Incident Report Template 9. Media Release Template 10. Safety Equipment Inventory Form 11. Suspicious Vehicle Information Form 12. Bomb Threat Call Form 13. Threatening Call Form 14. Biological Threat Call Form 15. Kidnapping Call Form 16. No Suicide Contract17. Emergency Conference Notification18. Student at Risk Action Plan19. Students at Risk Intervention FormB. Definitions C. References D. Attachments XXX. Attachments
A. Crisis Management Team Members B. Contact Information-Internal C. Contact Information-External D. Evacuation Routes and Gathering Points E. Tornado Safe Areas F. Site and Floor Plans G. Facility Equipment Shutdown H. Off-site Evacuation Center I. Off-site Media Relations Center J. Transportation Plan K. Class Periods L. Bus Schedules M. Map of Local Area N. Attendance/Enrollment List O. Critical Medical Information PLE’s Crisis Management Plan has been reviewed by numerous superintendents, police departments, and other emergency responders. Furthermore, upon purchase, a “working” document will be provided to the school district to review. The school district can then make and submit any required changes to the working document, and PLE will amend the plan to fit the needs of the district. PLE’s staff consists of experienced, security personnel, all of whom have experience performing security assessments, writing security procedure and crisis contingency plans. The entire PLE Security & Investigations staff is committed to the success and improvement of your school(s) and will work as a partner to improve the protection of students, teachers, administrators, staff, facilities, and other valuable assets. For Information regarding PLE Group’s School Safety Plan, contact Craig Hoschouer at 800-288-2949 or 937-428-0102, or email Craig Hoschouer.
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